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Accounting Security: Why Reynolds and Associates Switched to a More Secure Server

2017-08-31 | by Gene B. Reynolds, CPA

accounting securityOne of the most important ways to protect your business is securing your accounting records.

Accounting security has become a hot topic for small to medium sized businesses because of the exposure to risk from more sophisticated attacks on computers and servers.

That’s why Reynolds and Associates decided to take a step forward in securing our clients’ accounting records by switching to a more secure server.

This three-month process put us in an even more secure position to protect the important data records of our clients. Here is the process we followed to complete this important switchover.

What Drove Reynolds and Associates To Initiate the Switchover?

The process started with an evaluation. With the rate that technology and security are evolving and advancing every day, our firm decided that we needed to review our overall technology infrastructure. This included evaluating our internal policies and procedures related to the data that we use, how we use it, and where we store it.

Once we gathered information to form a picture of our accounting security, we had to make a decision about what to do with this information.

Every major decision in business requires a tipping point to go from a conceptual idea to actually initiating change. For us, the tipping point was confronting the sophisticated cyber threats to businesses.

Upon reviewing our systems, we found that there were areas where we could improve to better protect the data of our clients from physical and cyber threats that exist today, as well as in the future.

Reynolds and Associates moved swiftly and within 90 days we moved all client data and records to a more secure server. We then moved the server to a secure data center.

Reynolds and Associates Uniquely Positioned for Secure Accounting

Moving our server to a secure offsite data center provides additional protected access to the server. It also allows us to continue serving our clients during and after disaster events.

As part of our ongoing activity, we will continuously be monitoring the landscape of data security and implementing changes as needed.

If you are considering these important issues in your own business, please let us know and we will be very glad to share our research in accounting security and discuss your options with you.


About the Author

Gene B. Reynolds, CPA

Gene is the Founder and President of Reynolds and Associates, a Houston-based CPA Firm. He has spent 42 years helping Houston entrepreneurs navigate their enterprises through both calm and stormy waters.


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